How technology can help your human resources team save time and costs – Introducing our E5talent HR management platform
In the evolving world, technology has been playing a key role in corporate success. As an essential element of a sound corporate structure, an effective human resources function is increasingly utilizing specialized software and cloud computing. The era of paper documents and excel software is fading. To cater the growing market with technological proliferation, solutions have been developed by HRM service providers. Companies of various sizes, including yours, could benefit from these technological solutions:
- Integrating technology in HR management allows you to access data at any time and from anywhere across the globe.
Imagine that you are on the way home on a metro train and are suddenly asked by your boss to retrieve some data from the salary records of your subordinates. Are you going to go back to the office immediately? The answer was probably “yes” some years ago. With HRM software and solutions that are easily integrated with mobile apps, you are now able to access information pertaining to human resources records of your staff and yourself using your personal mobile devices. These records may contain attendance, leave applications and performance status. Simultaneous transfer of data among applications can also increase the transparency across various departments in your organization.
- Internal approval workflows become not only paperless, but also transparent and traceable instantly.
Automated processes of internal approvals are facilitated by HRM solutions. After your staff applies for internal approval in expenses reimbursements or leave, the information can be transferred to his/her respective manager or the human resources team directly. The approval trail is recorded with access logs. Exchange of paper documents is not required, and there is no delay of information relay caused by the mishandling of paper documents. If a procedure is stuck, you can immediately check its status online and find out whom you are going to follow up with, regardless of your location.
HRM Solutions for SMEs
While developing your company’s own software may be costly, CW offers a readymade cloud-based platform for users of small and medium-sized enterprises (SMEs) – E5Talent. E5Talent is an all-in-one system throughout Hong Kong, Macau, Taiwan, Mainland China, and other Asia Pacific Regions with the following features:
- It enables personnel management, including payroll, leave application, and attendance management;
- Fully compliant with local statutory requirements, it is flexible in parameter setting and user-defined workflows for employee and manager self-service;
- It allows customized authorization process for each function, maintains access logs and generates audit trail reports. After all, nothing could be more important than safeguarding your firm’s interests.
The use of cloud technology enables you as a potential user to adopt modern HRM solutions at reasonable prices without the need to constantly upgrade or replace the systems by yourselves. Without the necessity of building infrastructure in your office, you can save huge upfront costs of installation.
You may pay monthly fees based on the usage, the number of employees, and the specific functions your company needs. With the help of the software, you may not need huge HR, and IT teams to manage the human resources and IT issues. You can transform their roles to boosting productivity and cooperating with external providers or deploy the human resources to other business areas.
Knowing the above advantages of HRM solutions, are you eager to adopt a suitable one for your China operation? Please do feel free to contact our CW team for a preliminary consultation.
Written by Toby Wong, China Consultancy Team, CW CPA
Work-Integrated Education Industry Partners Appreciation Gathering
CW has been supporting the internship programs of different universities and charitable organizations. Throughout the year, especially in summer, students of different universities and secondary schools come to CW to have their internships in our various departments, including Audit, Company Secretarial and Business Development, etc.
CW joined the Work-Integrated Education Program of the Hong Kong Polytechnic University. Last summer, two accountancy students from the Hong Kong Community College and SPEED had their internship in our Audit Department. As one of their industry partners, we were invited to the Appreciation Gathering Ceremony on 8 November 2019 at Cordis Hong Kong. Our Administration Manager, Mandy Lau, represented the firm to attend the ceremony. CW will continue to support the internship program at the Hong Kong Polytechnic University.
Written by Mandy Lau, Administration Department, CW CPA
HKGCC Free Ride Day 2019
Tram and Star Ferry are two of Hong Kong’s oldest and most popular forms of transportation. Members of the public can ride on Hong Kong trams and the Star Ferry for free on HKGCC Free Ride Day. This year, the HKGCC Free Ride Day is on 29 November to celebrate HKGCC’s 158th anniversary.
HKGCC Free Ride Day was launched in 2011 as part of events to celebrate the Hong Kong General Chamber of Commerce’s birthday. Since its establishment, as a member of the HKGCC, CW CPA has been supporting the event every year.
Written by Mandy Lau, Administration Department, CW CPA
CW participated on the 2nd edition of the China International Import Expo (CIIE) 2019
From 4 to 8 November 2019, several Latin Department colleagues traveled to Shanghai to attend the 2nd China International Import Expo (CIIE). David Barriga, our overseas consultant for South America, also attended the CIIE as part of a Colombian business delegation. This was the first time Colombia has an official booth in the CIIE. Other countries that participated in the 2nd edition included Argentina, Brazil, Chile, Mexico, Costa Rica, El Salvador from Latin America and Spain and Portugal from Europe.
During the CIIE, Gabriela Lenis and Raul Chan, our Latin Department business advisors, attended the “Economic and Trade Fair for China, Africa and Latin America Cooperation”, which had the objective of creating a platform for fostering the trade between the respective regions. Our team also visited various country pavilions and got in touch with companies which were interested in entering the Chinese market. In particular, among various industries, food and tourism occupied the largest expo areas which were our focus of visit.
Written by Marant Caballero, Latin Department, CW CPA
Six Punitive Measures to Watch Out When Hiring Foreigners Working in China
With the development of international business in China, more and more foreigners come to work in China. While they can take advantage of the enormous market potential, it is strongly advisable to deal with the hiring process involving foreign employers with discretion to avoid possible penalties. Below are some common mistakes that you should avoid at all costs.
- Invitation letter with false information
A foreigner applying for a visa is required to provide an invitation letter issued by an organization or individual in China. The organization or individual issuing the invitation letter shall be responsible for the authenticity of the contents of the letter.
Any individual who provides false information in an invitation letter for a foreigner shall be subject to a fine ranging from RMB5,000 to RMB10,000.
Organizations presenting false information in invitation letters shall be subject to a fine ranging from RMB10,000 to RMB50,000. The person-in-charge at the organization shall be punished pursuant to the penalty mentioned in the preceding paragraph.
Meanwhile, any illegal income shall be confiscated, and the offender shall be ordered to bear the traveling expenses of the invited foreigner.
- Refusal of presenting immigration documents for inspection
Foreigners who refuse to present visas, identification documents, residence permits for inspection shall be given a warning and may be subject to a fine of not more than RMB2,000.
- Failure to update residence permit
Registration items of a foreigner’s residence permit include name, gender and date of birth, purpose, residence period, date and venue of issuance, passport (or other international travel document number) and etc.. If there are any change(s) in any of the above items, the permit holder shall complete registration change formalities with the public security authorities within 10 days from the date of change. Offenders shall be given a warning and may be subject to a fine of not more than RMB2,000.
- Failure to complete registration formalities within 24 hours from arrival
Foreigners who are residing or staying in a residence other than a hotel shall complete registration formalities personally or through the accommodation providers with the public security authorities at the place of residence within 24 hours of arrival. Failure to do so shall render the offender liable to a fine of not more than RMB2,000.
- Working in China illegally (without work and residence permits)
Foreigners working in China illegally shall be subject to a fine ranging from RMB5,000 to RMB20,000. In more severe violations, the offender may be detained for a period of more than five days but less than 15 days and be subject to a fine ranging from RMB5,000 to RMB20,000.
Persons arranging for foreigners to work illegally in China will also be held responsible. For each illegally employed foreigner, the offender shall be subject to a fine of RMB5,000 but a total fine of not more than RMB50,000. Companies arranging for foreigners to work illegally in China shall be subject to a fine of RMB5,000 for each illegally employed foreigner but the total fine shall not exceed RMB100,000. Any illegal income shall be confiscated.
Persons or organizations who employ foreigners illegally shall be subject to a fine of RMB10,000 for each illegally employed foreigner but the total fine should not more than RMB100,000. Any illegal income shall be confiscated
- Engaging in activities inconsistent with the declared purpose of stay or residence
Foreigners engaging in activities which are inconsistent with their purpose of stay or residence may be ordered to leave China within a stipulated period. Foreigners who are being deported shall not be allowed to enter China within 10 years from the date of deportation.
We hope that the above tips can help you avoid unexpected violations of laws and regulations when hiring foreigners. Given that the rules and regulations in China with relation to employing foreigners can be rather complicated, to carry out the hiring process legally, seeking advice from local professionals is recommended.
Should you need any advice, please contact our visa team:
Ms. Jacqueline Zhang (firstname.lastname@example.org)
Written by China Consultancy Team, CW CPA
Colombian delegates of Central de Abastos de Bucaramanga S.A. visited Hong Kong Trade Development Council
On 4 November 2019, our Latin Department Senior Advisor, Victor Herrera, accompanied 27 delegates of Central de Abastos de Bucaramanga S.A. to visit the Hong Kong Trade Development Council (“HKTDC”). Ms. Anne Chung, Manager, International Relations of the HKTDC was present to introduce the Belt & Road Initiatives to the delegates. Besides, Victor introduced the business opportunities in Hong Kong as a gateway to the Asian market.
Central de Abastos de Bucaramanga S.A. is an agricultural wholesale market located in the city of Bucaramanga in Colombia. To celebrate its 30th anniversary, a trade mission was organized to visit China. Hong Kong is one of the Chinese cities visited by the delegates.
Written by Victor Manuel Herrera, Latin Department, CW CPA
MexCham Business Breakfast for FinTech Week
On 4 November 2019, Victor Herrera, Senior Advisor of our Latin Department, represented CW to attend the business breakfast organized by the Mexican Chamber of Commerce in Hong Kong (MexCham).
The purpose of the event was to receive a Mexican delegation visiting Hong Kong to attend the FinTech Week InvestHK. Charles Ng, the Associate Director-General of InvestHK, was invited to the event, as well as numerous MexCham members.
MexCham was created in 2008 as an organization which provides a platform to connect businesses and individuals with interests in Mexico, Hong Kong and Mainland China. CW has been actively involved in the MexCham activities for many years.
Written by Victor Manuel Herrera, Latin Department, CW CPA